Corporate Event Planning
Conferences, AGMs, galas and internal events planned and produced end to end, so your team can host rather than troubleshoot.
Corporate event production in Nairobi, run to a schedule
Corporate event planning covers the technical production and running order behind a business event: audio, screens, lighting, presenter support and the schedule that holds them together. Backline Concepts produces conferences, AGMs, award nights and hybrid sessions in Nairobi hotels and conference centres, with a named producer on site for the whole event.
Most corporate events fail in the gaps between vendors. The AV company blames the venue, the venue blames the caterer, and someone from your team spends the morning on the phone instead of with the guests. We take responsibility for the technical production and the schedule that holds it together.
That means a documented run of show, a rehearsal before doors, named crew for each position and a single point of contact on the day. We work in Nairobi hotels and conference centres regularly and know how their load-in, power and rigging rules work before we arrive.
Corporate Event Planning at a glance
| Formats | Conference, AGM, gala, hybrid |
|---|---|
| Recommended lead time | Draft programme 2 weeks out |
| Includes | Run of show and technical rehearsal |
| On the day | One named producer on site |
| Service area | Nairobi, countrywide Kenya, East Africa |
Areas we cover
Nairobi and surrounds: Westlands, Kilimani, Karen, Lavington, Runda, Gigiri, Upper Hill, Thika Road, Nairobi CBD.
Countrywide Kenya: Nakuru, Naivasha, Mombasa, Diani, Kisumu, Nanyuki, Eldoret, Machakos, and other towns on request.
Wider region: we travel across East Africa for larger productions. Transport and crew nights are quoted separately and transparently.
What is included in your corporate event production
Run of show
A minute-by-minute schedule agreed with your team in advance.
Audio, screens and lighting
Specified as one system so nothing is left unbudgeted.
Presenter support
Lectern audio, comfort monitors, clickers and slide handling.
Hybrid and recording
Streaming feeds and clean recordings of the main programme.
Venue liaison
We handle load-in, power and rigging with the venue directly.
Rehearsal
A technical run before doors open, with your speakers.
Corporate event planning FAQs
Yes. We take the technical production and schedule, and coordinate with whoever you have already appointed. We are happy to recommend venues if you have not chosen one.
Yes. We provide a clean audio and video feed for your streaming platform, plus a local recording of the main programme as a backup.
A draft two weeks out lets us specify properly. We expect changes and build in the flexibility to absorb them, but the technical rehearsal needs the near-final running order.
A named producer who is present for the whole event. You get one number to call rather than a list of technicians.
Other services in Nairobi and Kenya
Audio Equipment Rental
Concert-grade sound systems for hire across Nairobi and Kenya, delivered, rigged and tuned by engineers who stay for the event.
Technical Support for Events
Experienced technicians on site or on standby, so a fault becomes a thirty-second fix rather than a stopped event.
Launch Event Planning
Product and brand launches built around the moment of reveal, rehearsed until it lands both in the room and on camera.
Tell us about your event
Send us the date, the venue and roughly how many guests you expect. We will come back within 24 hours with a specification and a price, at no cost.